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Class of '68 50th reunion committee
meeting
2 pm Wednesday, February 21, 2018
REPORT
Not Related to budget
"Save the Date" postcards - out today
We have one class banner and one large class flag to parachute into
stadium
We will be able to add home town to name badges but must ask on registration
material
Doolie Squadron breakfast on Saturday - Art Miller has squadron representatives
for 20 squadrons, needs four more.
Vince Rusinak shared survey of "why I moved to Colorado Springs"
as first step in providing information on possible relocation
Again rejected program at Friday dinner. Mike will explore possible
silent video presentation with Pat Russell and AV staff at DoubleTree
AOG Recommended registration deadline AOB Monday, August 27th. Some
individual events may have earlier registration deadline.
Budget matters
After discussion decided not to invite cadets to dinner or reception
but to meet them as part of cyber tour/demonstration
After discussion decided to postpone decision on registration gift(s)
INDIVIDUAL COSTS
Reunion Registration
Primary registrant (AOG member) $86, Non AOG member $101
Guests $12
Bus service (not optional, will be free if provided by AFA, $8 per person
if AOG has to contract for commercial busses)
Optional Events (There may be some adjustment later)
Pheasant hunt $$132-$155
Fly fishing $245
Golf $70
Garden of the Gods Tours $135
Kelly Air Park - No charge
WWII Museum $10
Falcon Stadium tour - No charge
Memorial Service - No charge
Cyber Demo/tour - No charge
Mews Tour - No charge
Friday cadet area access - No charge
Thursday evening receptions - About $30
Friday lunch at Mitchell Hall - TBD
Friday lunch at Doolittle Hall - $14-18
Friday Dinner - $50-$75 currently estimated
EXPENSES TO BE PAID FROM AGENCY ACCOUNT (there will be no contribution
to Agency Account from reunion income)
Registration gift - Estimated at $5000
Credit Card Fees - Estimated at $1000
Memorial Service costs - minimal - AOG will provide programs
AV service or hotel fees not attributable to individuals - Estimated
at $1200-$3300 (Note variance due to cost of projection equipment)
Any additional mailing (Note cost of "save the date post card"
was covered by AOG and was $390)
Bartender fees - unknown at this time
Banquet photographer - unknown at this time
IMPACT ON AGENCY ACCOUNT
Account currently has $31,387.06. After 50th reunion expenses, estimated
balance as $21000 to $22000
After discussion determined this is quite adequate for future reunions.
Future Meetings and Tasks
Wednesday, March 14, 2018 at 2 pm
Menu and costs for Friday dinner and Thursday reception
Finalize budget, if possible - will need:
Registration deadline and refund policy for: golf, fly fishing, pheasant
hunt, G of G tours, WWII museum
Selection and cost of registration gifts
Information on silent program for Friday dinner and AV costs
Photographer and bartender fees
Cost of Mitchell Hall lunch and Doolittle Hall lunch
OAB April 2 (Monday) - exact date and time TBD -
Complete budget if not finished on March 14, and draft registration
material/information
OAB April 23 (Monday) - exact date and time TBD
Finalize, proof read etc registration material
OAB May 14 (Monday) - exact date and time TBD
If needed to get registration material out - NOTE registration should
open by May 15.
Click here
for a MS Word copy
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